Library Policies

Media Selection Policy for Gilman School

Objectives of Selection

The primary objective of each division’s library is to implement, enrich, and support the educational program of the school. This means that the responsibility of the library is:

  • To provide materials that will enrich and support the curriculum, taking into consideration the varied interests, abilities, and maturity levels of the students served.
  • To provide materials that will stimulate growth in factual knowledge, literary appreciation, aesthetic values, and ethical standards.
  • To provide a background of information which will enable students to make intelligent judgments in their daily life.
  • To provide materials on opposing sides of controversial issues so that students may develop under guidance the practice of critical analysis of all media.
  • To provide materials representative of the many religious, ethnic, and cultural groups and their contributions to our American heritage.
  • To place principle above personal opinion and reason above prejudice in the selection of materials of the highest quality in order to assure a comprehensive collection appropriate for the users of the library.

Responsibility for Selection of Materials

Selection of materials involves many people: administrators, teachers, and librarians. The responsibility for coordinating the selection of materials and making the decision for purchase rests with the professionally trained library personnel.

Criteria for Selection of Materials

The needs of the individual division based on knowledge of the curriculum and of the existing collection are given first consideration. Requests from faculty and students are given consideration.

Materials for purchase are considered on the basis of:

  • Overall purpose
  • Timeliness or permanence
  • Importance of the subject matter
  • Quality of the writing/production
  • Readability and popular appeal
  • Authoritativeness
  • Reputation of the publisher/producer
  • Reputation and significance of the author/artist/composer/producer, etc.
  • Format and price
  • Duplication of titles or subject matter
  • Physical condition and characteristics

Procedure for Selection

In selecting materials for purchase, the librarian evaluates the existing collection and consults:

  • Reputable, unbiased, professionally prepared selection aids (including, but not limited to, Booklist magazine, School Library Journal, Hornbook)
  • Specialists from all departments and/or all grade levels

Gift materials are judged by basic selection standards and are added to the collection or rejected based on these standards.

Challenged Materials

Despite the care taken to select valuable materials for student and teacher use and the qualifications of the persons who may select the materials, occasionally objections to material may be made by the public.

If a complaint is made, the procedures are as follows:

  • Be courteous, but make no commitments.
  • Invite the complainant to file their objections in writing and offer to send them a prepared questionnaire. Click here to download the Request Form for the Reevaluation of Gilman School Libraries Materials.
  • Inform the Head of the school division receiving the complaint, the Headmaster of Gilman School, and the Director of Libraries.
  • The media committee (which includes Gilman School librarians, the English Department Head, a Language Arts teacher at the division level from which the complaint originated, and a subject specialist from that division) will:
  1. Read and examine materials referred to it.
  2. Check general acceptance of the materials by reading reviews.
  3. Weigh values and faults against each other and form opinions based on the materials as a whole and not passages pulled out of context.
  4. Meet to discuss the material and to prepare a report on it.
  5. Submit a copy of the report to the Headmaster and the Head of the school division receiving the complaint.
The principles of the freedom to read, view, and listen and of the professional responsibility of the Gilman School faculty must be defended – rather than the materials.

Library Overdue, Lost, and Damaged Item Policies

Lower School Charges

Overdue items are those that are not returned to the library by the due date. Students receive four overdue notices. If an item is not returned after the fourth notice it is marked lost and the student’s account is charged.

Lower School Charges

LS student accounts will be charged the cost to replace the item, as determined by the LS Librarian. They will also be charged a $5 processing fee per item.

Middle School Charges

Overdue items are those that are not returned to the library by the due date. Students receive four overdue notices. If an item is not returned after the fourth notice it is marked lost and the student’s account is charged.

Middle School Charges

MS student accounts will be charged the cost to replace the item, as determined by the MS Librarian. They will also be charged a $5 processing fee per item.

Upper School Charges

Overdue items are those that are not returned to the library by the due date. Students receive four overdue notices. If an item is not returned after the fourth notice it is marked lost and the student’s account is charged.

Upper School Charges

US student accounts will be charged the cost to replace the item, as determined by the US Librarian. They will also be charged a $5 processing fee per item.

Damaged Items

Damaged items are those that are returned to the library in poorer condition than when they were checked out. Damage may include (but is not limited to) ripped pages, water damage, writing in the book, spilled food or drink, etc. Student accounts will be charged for damaged items the same as lost items.

Credits

A credit may be issued for a lost item if it is returned during the same school year. The student’s account will be credited for the item. Processing fees will not be credited.

Questions?

Upper School

EDWARD R. FENIMORE JR. MEMORIAL LIBRARY

Upper School


Open 7:30 a.m.- 4:30 p.m.
Monday–Thursday

7:30 a.m. - 4:00 p.m.
Friday
410.323.3800

Diane Fuller

Director of Libraries
ext. 234

Annie Hunt

Library Assistant
410-323-3800 x264

Alice Garten

Library Assistant
410-323-3800 x253


Middle School

Walter Lord LIBRARY

Middle School


Open 7:45 a.m.- 4:15 p.m.
Monday–Friday

410.323.3800

Kate Chronister

Middle School Librarian
ext. 642
kchronister@gilman.edu

Brittney Baltimore

Middle School Library Assistant
ext. 644
bbaltimore@gilman.edu


Lower School

William Passano Library

Lower School


Open 7:45 a.m.- 4:15 p.m.
Monday–Thursday

Open 7:45 a.m.- 4:00 p.m. Friday


General Information:
410.323.3800 ext. 454

Faith Ward

Lower School Librarian
ext. 427
fward@gilman.edu

Kristen Albert

Library Assistant
ext. 403
kalbert@gilman.edu

Abby Lyon

Library Assistant
ext. 403
alyon@gilman.edu

Powered by Finalsite