Class of 2018 Newsletter
November 2017


Last week, a vast majority of you applied to at least one college. Your essays were revised and revised again. You devised creative and unique ways of responding to each school's supplemental questions. You were thoughtful in the way you explained the many activities you've taken part in over the years, and you may have taken one last standardized test. Ohh, and you made it to the end of the first quarter of your senior year, too. Please take some time to reflect on and appreciate all the hard work you've put into these applications and endeavors. Also, be prepared to tap back into that well of energy and focus. Those January application deadlines are closer than they appear.


November Checklist

Please attend to the following: 

  • Confirm that you have sent SAT and/or ACT scores to all schools with November 1, November 15, or December 1 deadlines
  • Request transcripts through Naviance for all schools with a January deadline by Friday, 12/1; instructions are provided here
  • Verify that your "Colleges I'm Applying to List" in Naviance is accurate and up to date
  • Send all January deadline essays to your college counselor for review before winter break
  • Parents, please complete and submit all financial aid forms. All schools will require the FAFSA and many will also require the CSS PROFILE

Monthly Focus


Thank You Notes

Please take a moment to thank the teachers who wrote recommendations on your behalf. This is a significant task on their part that they take on in addition to all of their other work because they are invested in your success. A hand-written note, email, or word of thanks is appropriate and encouraged.

Submission of School Materials

The CCO has sent your transcript, college counselor recommendation, teacher recommendations, secondary school report, and the Gilman School profile to the early schools listed on you "Colleges I'm Applying To" list in Naviance. When you submitted your application(s), you probably received information to log in to an online portal to track your application status. Please remember that it takes colleges some time - sometimes weeks - to process materials. We double and triple checked that all materials were sent by the deadline, so please be patient if something is not shown as "received" right on or near the deadline; it almost certainly means the college is still processing documents. If you receive notification that something is missing and are concerned, please reach out to Ms. Sawyer or your college counselor. For context on the processing of application materials, please read this timely post from our friends at ACCIS: "It's an Amazon Prime World."

Sending SAT/ACT Scores

A reminder: Gilman does not and cannot send SAT or ACT scores as a part of our school materials. Schools require that official score reports be sent through the College Board or ACT sites. Please be sure to research what scores each school requires and submit your scores accordingly by logging into your College Board or ACT account. Please see your counselor with any questions about score submission.

First Quarter Grade Submission

As an office, we will review all first quarter grades for seniors and will send them to EA/ED schools when we believe they will help. We also send them if specifically requested by a college. Because first quarter grades are not automatically sent for all students, please let your counselor know as soon as possible if you receive a request for first quarter grades. First semester grades, however, are sent to all schools to which students have applied and/or been admitted. Finally, if for any reason you receive notification that a school requires any additional information, please let your counselor know.

Need-Based Financial Aid
If you are applying for need-based financial aid, please make note of each college's aid deadline. The Free Application for Federal Student Aid (FAFSA) and CSS PROFILE both became available on October 1. All colleges require the FAFSA for consideration of need-based aid; some colleges - usually private institutions - require the CSS PROFILE. Submitting the required forms is the only way to qualify for need-based aid, which can include grants, loans, and a work-study job on campus. If you have any questions about financial aid at any one institution, it is best to contact that school's financial aid office directly.

Early Decisions Timeline

Most colleges send ED decisions in mid-December; the timing of EA decisions will vary from mid-December through late January. Please see each college's website for their specific notification timelines. Admission decisions are mostly received electronically, so be on the lookout for emails with instructions about when and how to view your decision. Please remember to keep your college counselor updated on your admission decisions - we only know this news if we hear it from you.

University System of California Applications

There is a unique UC admissions application along with an unusual application deadline  of November 30. The UC App doesn't have a main essay like the Common App. Instead, you will be asked respond to to four of eight Personal Insight Questions. You will also be required to self-report all your grades from high school. See your counselor for a copy of your transcript(s) and help in doing this. For more on applying to UC schools, please see this helpful guide.   

Regular Round/EDII Applications

Many of you will be submitting further applications for Regular Decision or Early Decision II, with the most common deadlines being January 1 and January 15. We strongly encourage you not to postpone work on those RD/EDII supplemental essays as you wait to hear back from ED and/or EA schools. The window between most ED/EA notification dates and RD deadlines is very short, and not starting RD/EDII supplements until mid-December will both take considerable time away from your winter break and may impact the quality of your essays, if you are rushing through them. Essentially: hope for the best, but get to work just in case.


For Your Consideration


Eric Hoover, senior writer for The Chronicle of Higher Education, offers an inside look into the admission process in this New York Times article: What Colleges Want in an Applicant (Everything)


Did you know that about 30 percent of undergraduates change their major at least once? Did you know that English majors can make on average just as much or more than engineers and business majors? Read these Six Myths About Choosing a College Major.


Contact the CCO

Sarah Ross

410-323-3800 ext. 226

Matt Herman

410-323-3800 ext. 748

Anna Follensbee

410-323-3800 ext. 307

Justin Baker

410-323-3800 ext. 741


5407 Roland Avenue / Baltimore, Maryland 21210 / 410.323.3800

College Counseling Website

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