Student & Family
Resources, Forms, and Documents

On this page, you can find necessary and helpful information for students and families new — and returning — to the Gilman community.
Information will be added and updated throughout the summer, so check back often!

Should you have any questions, always feel free to contact the Enrollment Office by email at enrollment@gilman.edu.

Daily Calendars and Key Dates

Hours and Key Contact Information

Parent Portal

Newly enrolled parents to receive access in July 2023.

DIVISION HANDBOOKS: 2022-2023

OTHER IMPORTANT RESOURCES, FORMS, AND DOCUMENTS BY DIVISION

Lower School (Grades PK-5)

Details About a Day in the Lower School

School Hours

Absences and Lateness

Gilman is obligated to keep accurate records of student attendance. If a student is to be absent because of illness, family circumstances, or religious holidays*, or if he is to be late or excused early, a parent must notify the School by phone or email before 9:00 a.m. on the day(s) in question.

On regular school days, any student who arrives after 8:00 a.m. (8:10 a.m. for pre-k) will be marked absent and must report directly to the office to sign and obtain a late pass before going to the classroom.

*Religious holidays are not counted against a student's attendance record.

In the Lower School, please contact Tammy Temple in the Front Office at 410-323-3800, ext. 200, or ttemple@gilman.edu to report an absence or expected lateness.

Dress Code

The Lower School requires students to wear the following:

Collared shirts of the polo, rugby, or dress variety.
- T-shirts are prohibited.
Pants or shorts of any color. Shorts may be worn from August to Thanksgiving break and after spring break until the end of the school year. In between, during the winter months, pants are required.
- Blue jeans and sweatpants are prohibited.

More information about the Lower School dress code is always included in the latest version of the Lower School Handbook.

School Supplies

Technology

Technology is integrated throughout the Lower School curriculum, requiring computer/iPad use for class and home assignments, as well as review and project work.

The Walter Lord Library also provides electronic resources for conducting research.

At the start of the year, each student will be asked to sign an agreement on appropriate and ethical behavior related to their iPad and school computers, ensuring proper use of our rich technology resources.

Main Office: Lower School

Health Forms and Policies

Completing Health Forms via Magnus Health

It is essential for new and returning Gilman families to either fill out for the first time or update their son's Health Forms To-Do List in Magnus Health as soon as possible. These forms must be completed before the start of the school year.

Annual Physical Exam Form

Please Note: Your son's updated Annual Physical Exam Form is due within one year and a month of the previous year's exam. The extra month is to allow for insurance requirements. You will receive an email from School Nurse Edie Meacham when your son's physical is coming due. You may also check in Magnus for the exact date.

Download the Annual Physical Exam Form

Health Policies

Maryland Health Inventory Form (Pre-K Only)

Families of pre-kindergarten students only must fill out the following as required by the Maryland Office of Child Care (OCC):

Download the Maryland OCC Health Inventory Form

Optional Insurance

Parents' Voluntary Accident Extension

Families may choose to purchase a Parents' Voluntary Accident Extension from the School's insurance provider, which supplements the School-provided Student Accident Insurance.

The extension provides 24-hour, year-round coverage while your son is at home or not under the care and direction of the School, including weekends, vacations, and summers. You can purchase this additional coverage for $124 annually at the beginning of each school year.

Learn More About the Parents' Voluntary Accident Extension

Optional Programs and Activities

Summer Language Prep Classes for New Students

We hope your son is excited to embark on our language program at Gilman! Because learning a new language takes time, we highly recommend that your son participate in the appropriate prep classes listed below to help him feel more comfortable as he acclimates to his new school in the fall.

Spanish

2nd Grade
Friday, August 25, 10-11 a.m.
Monday, August 28, 10-11 a.m.

4th Grade
Friday, August 25, 8:30-10 a.m.
Monday, August 28, 8:30-10 a.m.

For questions and to RSVP to Spanish prep classes, contact Cecilia Eppler.

Email Cecilia Eppler at ceppler@gilman.edu

French

3rd & 5th Grade
Tuesday, August 22, 10-10:45 a.m.
Wednesday, August 23, 10-10:45 a.m.
Thursday, August 24, 10-10:45 a.m.
Friday, August 25, 10-10:45 a.m.
Tuesday, August 29, 11-11:30 a.m.

For questions and to RSVP to French prep sessions, contact Isabelle Giorgis.

Email Isabelle Giorgis at igiorgis@gilman.edu

Summer Programs

Enrichment and skill-building programs for boys and girls grades K-12 designed and taught by Gilman faculty and field experts. Courses include art programs, SAT prep classes, science, math, and foreign language.

Learn More and Register for Summer Programs

Mentoring Program

Gilman's mentoring program places Upper School students in mentor-mentee teams with Lower and Middle school boys. The program aims to shepherd younger boys through their Gilman journey, offering them support and fellowship along the way.

Learn More About the Mentoring Program

Summer Reading and Work

The First Week of School

Meet Your Seat 2023

Scheduled for Tuesday, August 29, Meet Your Seat provides an opportunity for Lower School students to check out their new classroom, meet their teacher, and interact with classmates.

Details and sign-up links will be shared in our mid-to-late August email with the subject line: "Important Information for the 2023-2024 School Year."

Dismissals and First Assembly

On August 30, 31, and September 1, pre-k, kindergarten, prep-one, and first grade will be dismissed at noon. On September 1, Assembly Dress will be required.

Middle School (Grades 6-8)

Details About a Day in the Middle School

School Hours

Absences and Lateness

On regular school days, any student who arrives after their division's designated start time (usually first period) will be marked absent and must report directly to the designated office for their division to sign in and obtain a late pass before going to his classroom

*Religious holidays are not counted against a student's attendance record.

In the Middle School, please contact Phyllis Pollard in the Front Office at 410-323-3800, ext. 300, or ppollard@gilman.edu to report an absence or expected lateness.

Dress Code

The Middle School requires students to wear the following:

Shirts with collars are required. For example, students may wear button-down Oxford-style shirts, polo-style shirts, or turtlenecks.
Dress pants or shorts of any color with a belt. Shorts may be worn from August to Thanksgiving break and after spring break until the end of the school year. In between, during the winter months, pants are required.
- Jean/denim shorts, cargo shorts (with outside pockets on the legs), and shorts with drawstrings or elastic waistbands are not allowed.
Sneakers that are neat, clean, and in good repair. Socks must also be worn.

More information about the Middle School dress code is always included in the latest version of the Middle School Handbook.

School Supplies

Technology

Gilman will provide all Middle School students with an iPad and case for school use. This will allow us to maintain better device controls and protections for our students, which will ensure a better academic experience when using the device. Gilman will also provide all necessary apps for students, free of charge. Families will still need to provide a stylus and headphones for their son. All students will be required to use the school-provided iPad.

Should you have any questions, please contact Katie Schmidt, Director of the Middle School Innovation Lab, at kschmidt@gilman.edu.

Main Office: Middle School

Middle School Curriculum Guide

Ordering Books

Health Forms and Policies

Completing Health Forms via Magnus Health

Annual Physical Exam Form

Download the Annual Physical Exam Form

Health Policies

Optional Insurance

Parents' Voluntary Accident Extension

Families may choose to purchase a Parents' Voluntary Accident Extension from the School's insurance provider, which supplements the School-provided Student Accident Insurance.

Learn More About the Parents' Voluntary Accident Extension

Optional Sixth Grade Transition Program

The Program in 2023

Gilman Middle School will offer a free transition program for rising sixth graders from Monday, August 14, through Thursday, August 17 (no program on Friday).

This program is intended to provide a preview of the Middle School culture and will have an academic refresher — in language arts and mathematics — each day. Students will spend mornings (8:30 a.m. to 12:30 p.m.) in the Middle School building and receive instruction from current faculty members.

Click the button below to learn more about the Sixth Grade Transition Program and/or to complete your son's enrollment (space is limited). If you have any questions, feel free to reach out to Donell Thompson at dthompson@gilman.edu or Shonique Alexander at salexander@gilman.edu.

2023 Sixth Grade Transition Program

Summer Reading

Upper School (Grades 9-12)

Details About a Day in the Upper School

School Hours

Absences and Lateness

*Religious holidays are not counted against a student's attendance record.

In the Upper School, please contact Kimberly Hammer in the Dean of Students Office at 410-323-3800, ext. 430, or khammer@gilman.edu to report an absence or expected lateness.

Dress Code

The Upper School requires students to wear the following:

Collared shirts, which should be tucked in at the waist, and a tie should be worn unless otherwise noted.
Long pants of any color (no jeans, cargo, or carpenter pants) with a belt.
Black, brown, or dark blue dress shoes (e.g., Sperry's) or lifestyle shoes that are neat, clean, and in good repair. All shoes should be laced, tied, snapped, or fastened, consistent with their intended design. Socks must also be worn.

Special Assembly dress code will require a sports jacket or blazer in addition to the clothes listed above.

More information about the Upper School dress code is always included in the latest version of the Upper School Handbook.

Technology

Main Office: Upper School

Upper School Curriculum Guide

Ordering Books

Health Forms and Policies

Completing Health Forms via Magnus Health

Annual Physical Exam Form

Download the Annual Physical Exam Form

Health Policies

Optional Insurance

Parents' Voluntary Accident Extension

Families may choose to purchase a Parents' Voluntary Accident Extension from the School's insurance provider, which supplements the School-provided Student Accident Insurance.

Learn More About the Parents' Voluntary Accident Extension

Optional Freshmen Transition Program

The Program in 2023

Gilman is pleased to offer a free transition program for rising freshmen. Each day, the students will take a literature class based on Ernest Hemingway's "The Old Man and the Sea," a writing class, and a math class tracked according to his placement for the upcoming school year.

The dates are Wednesday, July 5, through Friday, July 28, and the program meets daily from 8:45 a.m. to 12:30 p.m.

If you have any questions or would like to enroll, please email Jeff Gouline at jgouline@gilman.edu.