Family Resources, Forms, and Documents
On this page, you can find necessary and helpful information for families and their students, new and returning, to the Gilman community.
Should you have any questions, always feel free to contact the Enrollment Office by email at enrollment@gilman.edu.
Other Important Resources, Forms, and Documents by Division
Lower School (Grades PK-5)
- Details About a Day in the Lower School
- Main Office: Lower School
- Health Forms and Policies
- Final Transcript Information
- Fifth Grade Exploratory Band Program
- Optional Insurance
- Optional Programs and Activities
- Summer Reading and Work
- The First Week of School
Details About a Day in the Lower School
School Hours
Absences and Lateness
Gilman is obligated to keep accurate records of student attendance. If a student is to be absent because of illness, family circumstances, or religious holidays*, or if he is to be late or excused early, a parent must notify the School by phone or email before 9:00 a.m. on the day(s) in question.
On regular school days, any student who arrives after 8:00 a.m. (8:10 a.m. for pre-k) will be marked absent and must report directly to the office to sign and obtain a late pass before going to the classroom.
*Religious holidays are not counted against a student's attendance record.
In the Lower School, please contact Tammy Temple in the Front Office at 410-323-3800, ext. 200, or ttemple@gilman.edu to report an absence or expected lateness.
Dress Code
The Lower School requires students to wear the following:
- Collared shirts of the polo, rugby, or dress variety.
- T-shirts are prohibited.
- Pants or shorts of any color. Shorts may be worn from August to Thanksgiving break and after spring break until the end of the school year. In between, during the winter months, pants are required.
- Blue jeans and sweatpants are prohibited.
More information about the Lower School dress code is always included in the latest version of the Student & Parent Handbook.
School Supplies
There is no school supplies list.
Students may purchase special Gilman items at the Gilman School Store, which is open each weekday from 7:45 a.m. until 4:30 p.m.
The Gilman School Store is located on the terrace level of Carey Hall near the Blue & Gray Café (see a campus map).
Lower School students may only visit the store if accompanied by an adult or an Upper School sibling.
Technology
Technology is integrated throughout the Lower School curriculum, requiring computer/iPad use for class and home assignments, as well as review and project work.
The Walter Lord Library also provides electronic resources for conducting research.
At the start of the year, each student will be asked to sign an agreement on appropriate and ethical behavior related to their iPad and school computers, ensuring proper use of our rich technology resources.
Main Office: Lower School
Tammy Temple
Administrative Assistant to the Head of Lower School
410-323-3800, ext. 200
ttemple@gilman.edu
Linda Fussell
Head of Lower School
lfussell@gilman.edu
Katie Thomas
Assistant Head of Lower School
kthomas@gilman.edu
Health Forms and Policies
Completing Health Forms via Magnus Health
It is essential for new and returning Gilman families to either fill out for the first time or update their son's Health Forms To-Do List in Magnus Health as soon as possible. These forms must be completed before the start of the school year.
Annual Physical Exam Form
Please Note: Your son's updated Annual Physical Exam Form is due within one year and a month of the previous year's exam. The extra month is to allow for insurance requirements. You will receive an email from School Nurse Edie Meacham when your son's physical is coming due. You may also check in Magnus for the exact date.
Health Policies
Maryland Health Inventory Form (Pre-K Only)
Families of pre-kindergarten students only must fill out the following as required by the Maryland Office of Child Care (OCC):
Final Transcript Information
Prep-One-Fifth Grade Families
Please ask your son's current school to forward a copy of his final transcript to our office by July 10, 2024. All final transcripts are required for each student. Records can be emailed to jshelley@gilman.edu or sent to the following address:
Gilman Lower School Enrollment Office
Attention: Jen Shelley
5407 Roland Avenue
Baltimore, MD 21210
Pre-Kindergarten and Kindergarten Families
One of our practices is to call all preschools at the end of the year. We will be calling your son's preschool in lieu of a transcript request form as most preschools do not have an official transcript to send.
Fifth Grade Exploratory Band Program
All fifth-grade boys will have a chance to discover the joys of music by participating in concert band. Instrumental music classes will be held weekly, during the school day, in small ensembles, providing a hands-on, immersive learning experience.
Please discuss the instrument options with your son to determine which instrument he would like to learn to play, then complete this Instrument Selection Sheet. Please return it to Mr. Peter Lander by Friday, May 17, 2024. (Note: we ask you to indicate your son's first and second instrument choice.) The final list of assigned instruments will be shared by May 24.
You may rent an instrument from the store of your choice; however, Gilman has an agreement with Menchey Music Service of Timonium to deliver to Gilman. The Menchey Music rental fees are listed on their website here. Please contact Menchey directly to arrange your rental or complete the online form. Place your order as soon as possible to ensure the 2024-2025 rates. After August 2024, the rates increase.
Please discuss the instrument options with your son to determine which instrument he would like to learn to play, then complete this Instrument Selection Sheet. Please return it to Mr. Peter Lander by Friday, May 17, 2024. (Note: we ask you to indicate your son's first and second instrument choice.) The final list of assigned instruments will be shared by May 24.
You may rent an instrument from the store of your choice; however, Gilman has an agreement with Menchey Music Service of Timonium to deliver to Gilman. The Menchey Music rental fees are listed on their website here. Please contact Menchey directly to arrange your rental or complete the online form. Place your order as soon as possible to ensure the 2024-2025 rates. After August 2024, the rates increase.
Optional Insurance
Parents' Voluntary Accident Extension
Families may choose to purchase a Parents' Voluntary Accident Extension from the School's insurance provider, which supplements the School-provided Student Accident Insurance.
The extension provides 24-hour, year-round coverage while your son is at home or not under the care and direction of the School, including weekends, vacations, and summers. You can purchase this additional coverage for $124 annually at the beginning of each school year.
Optional Programs and Activities
Summer 2024 Language Prep Classes for New Students
We hope your son is excited to embark on our language program at Gilman! Because learning a new language takes time, we highly recommend that your son participate in the appropriate prep classes listed below to help him feel more comfortable as he acclimates to his new school in the fall.
French: Newly Enrolled Grades 2 and 4
August 20, 21, 22, 23 from 10:00–10:45 a.m.
August 27 from 10:45–11:30 a.m.
For questions and to RSVP for Spanish prep classes, contact Cecilia Eppler.
Spanish: Newly Enrolled Grades 3 and 5
August 22, 23, and 26 from 9:00–10:30 a.m.
For questions and to RSVP for French prep sessions, contact Isabelle Giorgis.
Summer Programs
Enrichment and skill-building programs for boys and girls grades K-12 designed and taught by Gilman faculty and field experts. Courses include art programs, SAT prep classes, science, math, and foreign language.
Summer Reading and Work
The First Week of School
Meet Your Seat 2024
Scheduled for Tuesday, August 27, Meet Your Seat provides an opportunity for Lower School students to check out their new classroom, meet their teacher, and interact with classmates.
Details and sign-up links will be shared in our mid-to-late August email with the subject line: "Important Information for the 2024-2025 School Year."
Dismissals and First Assembly
On August 28, 29, and 30, pre-k, kindergarten, prep-one, and first grade will be dismissed at noon. On August 30, Assembly Dress will be required.
Middle School (Grades 6-8)
- Details About a Day in the Middle School
- Main Office: Middle School
- Middle School Curriculum Guide
- Ordering Books
- Health Forms and Policies
- Optional Insurance
- Optional Sixth Grade Transition Program
- Summer Reading
Details About a Day in the Middle School
School Hours
Absences and Lateness
Gilman is obligated to keep accurate records of student attendance. If a student is to be absent because of illness, family circumstances, or religious holidays*, or if he is to be late or excused early, a parent must notify the School by phone or email before the first period of the day(s) in question.
On regular school days, any student who arrives after their division's designated start time (usually first period) will be marked absent and must report directly to the designated office for their division to sign in and obtain a late pass before going to his classroom
*Religious holidays are not counted against a student's attendance record.
In the Middle School, please contact Phyllis Pollard in the Front Office at 410-323-3800, ext. 300, or ppollard@gilman.edu to report an absence or expected lateness.
Dress Code
The Middle School requires students to wear the following:
- Shirts with collars are required. For example, students may wear button-down Oxford-style shirts, polo-style shirts, or turtlenecks.
- Dress pants or shorts of any color with a belt. Shorts may be worn from August to Thanksgiving break and after spring break until the end of the school year. In between, during the winter months, pants are required.
- Jean/denim shorts, cargo shorts (with outside pockets on the legs), and shorts with drawstrings or elastic waistbands are not allowed.
- Sneakers that are neat, clean, and in good repair. Socks must also be worn.
More information about the Middle School dress code is always included in the latest version of the Student & Parent Handbook.
School Supplies
Technology
Gilman will provide all Middle School students with an iPad and case for school use. This will allow us to maintain better device controls and protections for our students, which will ensure a better academic experience when using the device. Gilman will also provide all necessary apps for students, free of charge. Families will still need to provide a stylus and headphones for their son. All students will be required to use the school-provided iPad.
Should you have any questions, please contact Katie Schmidt, Director of the Middle School Innovation Lab, at kschmidt@gilman.edu.
Main Office: Middle School
Phyllis Pollard
Administrative Assistant to the Head of Middle School
410-323-3800, ext. 300
ppollard@gilman.edu
Armond Lawson
Head of Middle School
atlawson@gilman.edu
Nicole Mitchell
Assistant Head of Middle School
nmitchell@gilman.edu
Adam Herb
Middle School Dean
aherb@gilman.edu
Middle School Curriculum Guide
Ordering Books
Health Forms and Policies
Completing Health Forms via Magnus Health
It is essential for new and returning Gilman families to either fill out for the first time or update their son's Health Forms To-Do List in Magnus Health as soon as possible. These forms must be completed before the start of the school year.
Annual Physical Exam Form
Please Note: Your son's updated Annual Physical Exam Form is due within one year and a month of the previous year's exam. The extra month is to allow for insurance requirements. You will receive an email from School Nurse Edie Meacham when your son's physical is coming due. You may also check in Magnus for the exact date.
Health Policies
Optional Insurance
Parents' Voluntary Accident Extension
Families may choose to purchase a Parents' Voluntary Accident Extension from the School's insurance provider, which supplements the School-provided Student Accident Insurance.
The extension provides 24-hour, year-round coverage while your son is at home or not under the care and direction of the School, including weekends, vacations, and summers. You can purchase this additional coverage for $124 annually at the beginning of each school year.
Optional Sixth Grade Transition Program
The Program in 2024
Gilman Middle School will offer a free transition program for rising sixth graders from Monday, August 12 through Thursday, August 15 (no program on Friday).
This program is intended to provide a preview of the Middle School culture and will have an academic refresher — in language arts and mathematics — each day. Students will spend mornings (8:30 a.m. to 12:30 p.m.) in the Middle School building and receive instruction from current faculty members.
Click the button below to learn more about the Sixth Grade Transition Program and/or to complete your son's enrollment (space is limited). If you have any questions, feel free to reach out to Donell Thompson at dthompson@gilman.edu or Shonique Alexander at salexander@gilman.edu.
Summer Reading
Upper School (Grades 9-12)
- Details About a Day in the Upper School
- Main Office: Upper School
- Upper School Curriculum Guide
- Ordering Books
- Health Forms and Policies
- Optional Insurance
- Optional Freshmen Transition Program
- Summer Reading
Details About a Day in the Upper School
School Hours
The school day starts at 8:00 a.m. and ends between 5:00 and 6:00 p.m. (depending on a student's athletic commitment), Monday through Friday.
First period begins promptly at 8:00 a.m., and students are urged to arrive at school by 7:45 a.m.
Please remember that the Upper School has a late start to the school day (9:00 a.m.) each Wednesday.
Absences and Lateness
Gilman is obligated to keep accurate records of student attendance. If a student is to be absent because of illness, family circumstances, or religious holidays*, or if he is to be late or excused early, a parent must notify the School by phone or email before the first period of the day(s) in question.
On regular school days, any student who arrives after their division's designated start time (usually first period) will be marked absent and must report directly to the designated office for their division to sign in and obtain a late pass before going to his classroom
*Religious holidays are not counted against a student's attendance record.
In the Upper School, please contact Kimberly Hammer in the Dean of Students Office at 410-323-3800, ext. 430, or khammer@gilman.edu to report an absence or expected lateness.
Dress Code
The Upper School requires students to wear the following:
- Collared shirts, which should be tucked in at the waist, and a tie should be worn unless otherwise noted.
- Long pants of any color (no jeans, cargo, or carpenter pants) with a belt.
- Black, brown, or dark blue dress shoes (e.g., Sperry's) or lifestyle shoes that are neat, clean, and in good repair. All shoes should be laced, tied, snapped, or fastened, consistent with their intended design. Socks must also be worn.
Special Assembly dress code will require a sports jacket or blazer in addition to the clothes listed above.
More information about the Upper School dress code is always included in the latest version of the Student & Parent Handbook.
Technology
Upper School students are required to bring a laptop or a tablet to school every day and should select the model that best suits their needs and learning preferences per our Device of Choice Program.
Should you have any questions, please contact Tye Campbell, Director of Strategic Information and Innovation, at tcampbell@gilman.edu.
Main Office: Upper School
Marrie Diehl
Upper School Administrative Assistant
410-323-3800, ext. 400
mdiehl@gilman.edu
Brian Ledyard
Head of Upper School
bledyard@gilman.edu
Aaron Goldman, Eric Coles, Scott Van Zile, and John O. Schmick
Upper School Deans
usdeans@gilman.edu
Upper School Curriculum Guide
Ordering Books
Health Forms and Policies
Completing Health Forms via Magnus Health
It is essential for new and returning Gilman families to either fill out for the first time or update their son's Health Forms To-Do List in Magnus Health as soon as possible. These forms must be completed before the start of the school year.
Annual Physical Exam Form
Please Note: Your son's updated Annual Physical Exam Form is due within one year and a month of the previous year's exam. The extra month is to allow for insurance requirements. You will receive an email from School Nurse Edie Meacham when your son's physical is coming due. You may also check in Magnus for the exact date.
Health Policies
Optional Insurance
Parents' Voluntary Accident Extension
Families may choose to purchase a Parents' Voluntary Accident Extension from the School's insurance provider, which supplements the School-provided Student Accident Insurance.
The extension provides 24-hour, year-round coverage while your son is at home or not under the care and direction of the School, including weekends, vacations, and summers. You can purchase this additional coverage for $124 annually at the beginning of each school year.
Optional Freshmen Transition Program
The Program in 2024
Gilman is pleased to offer a free transition program for rising freshmen. Each day, the students will take a literature class which includes lessons based on summer reading, a writing class, and a math class tracked according to his placement for the upcoming school year.
The dates are Monday, July 1 through Friday, July 26, and the program meets daily from 8:45 a.m. to 12:30 p.m.
If you have any questions or would like to enroll, please email Jeff Gouline at jgouline@gilman.edu.
Summer Reading
