Family Resources, Forms, and Documents

On this page, you can find necessary and helpful information for families and their students, new and returning, to the Gilman community. Information related to upcoming summer or the upcoming academic year is typically updated throughout April and May. Summer reading lists are typically added in early June.

Should you have any questions, always feel free to contact the Enrollment Office by email at enrollment@gilman.edu.

Daily Calendars and Key Dates

Hours and Key Contact Information

Parent Hub (Helpful Links)

Student & Parent Handbook

Other Important Resources, Forms, and Documents by Division

Lower School (Grades Pre-K–4)

Details About a Day in the Lower School

School Hours

Absences and Lateness

Gilman is obligated to keep accurate records of student attendance. If a student is to be absent because of illness, family circumstances, or religious holidays*, or if he is to be late or excused early, a parent must notify the School by phone or email before 9 a.m. on the day(s) in question.

On regular school days, any student who arrives after 8:00 a.m. will be marked absent and must report directly to the office to sign and obtain a late pass before going to the classroom.

*Religious holidays are not counted against a student's attendance record.

In the Lower School, please contact Lauren Longo in the Front Office at 410-323-3800, ext. 200, or llongo@gilman.edu to report an absence, expected lateness, or early dismissal.

Dress Code

The Lower School requires students to wear the following:

Collared shirts of the polo, rugby, or dress variety.
- T-shirts are prohibited.
Pants or shorts of any color. Shorts may be worn from August to Thanksgiving break and after spring break until the end of the school year. In between, during the winter months, pants are required.
- Blue jeans and sweatpants are prohibited.

More information about the Lower School dress code is always included in the latest version of the Student & Parent Handbook.

School Supplies

There is no school supplies list.

Students may purchase special Gilman items at the Gilman School Store, which is open each weekday from 7:45 a.m. until 4:30 p.m.

The Gilman School Store is located on the terrace level of Carey Hall near the Blue & Gray Café (see a campus map).

Lower School students may only visit the store if accompanied by an adult or an Upper School sibling.

Technology

Technology is integrated throughout the Lower School curriculum, requiring computer/iPad use for class and home assignments, as well as review and project work.

The Walter Lord Library also provides electronic resources for conducting research.

At the start of the year, each student will be asked to sign an agreement on appropriate and ethical behavior related to their iPad and school computers, ensuring proper use of our rich technology resources.

Main Office: Lower School

Health Forms and Policies

Completing Health Forms via Magnus Health

It is essential for new and returning Gilman families to either fill out for the first time or update their son's Health Forms To-Do List in Magnus Health as soon as possible. These forms must be completed before the start of the school year.

Annual Physical Exam Form

Please Note: Your son's updated Annual Physical Exam Form is due within one year and a month of the previous year's exam. The extra month is to allow for insurance requirements. You will receive an email from School Nurse Edie Meacham when your son's physical is coming due. You may also check in Magnus for the exact date.

Download the Annual Physical Exam Form

Health Policies

Maryland Health Inventory Form (Pre-K Only)

Families of pre-kindergarten students only must fill out the following as required by the Maryland Office of Child Care (OCC):

Download the Maryland OCC Health Inventory Form

Final Transcript Information

Prep-One–Fourth Grade Families

Please ask your son's current school to forward a copy of his final transcript to our office by July 11, 2025. All final transcripts are required for each student. Records can be emailed to jshelley@gilman.edu or sent to the following address:

Gilman Lower School Enrollment Office
Attention: Jen Shelley
5407 Roland Avenue
Baltimore, MD 21210

Pre-Kindergarten and Kindergarten Families

One of our practices is to call all preschools at the end of the year. We will be calling your son's preschool in lieu of a transcript request form as most preschools do not have an official transcript to send.

Optional Insurance

Parents' Voluntary Accident Extension

Families may choose to purchase a Parents' Voluntary Accident Extension from the School's insurance provider, which supplements the School-provided Student Accident Insurance.

The extension provides 24-hour, year-round coverage while your son is at home or not under the care and direction of the School, including weekends, vacations, and summers. You can purchase this additional coverage for $124 annually at the beginning of each school year.

Learn More About the Parents' Voluntary Accident Extension

Optional Programs and Activities

Chill Out & Checkout

A fun event for Lower School readers on Wednesday, July 23, from 4–6 p.m., hosted by the Lower School Library. Registration is required.

Learn More and Register for Chill Out & Checkout 2025

Summer 2025 Language Prep Classes for New Students

We hope your son is excited to embark on our language program at Gilman! Because learning a new language takes time, we highly recommend that your son participate in the appropriate prep classes listed below to help him feel more comfortable as he acclimates to his new school in the fall.

Spanish: Newly Enrolled Grades 2 and 4

August 21–22, from 9–9:45 a.m., and August 25, from 9-10 a.m.

For questions and to RSVP for Spanish prep classes, contact Cecilia Eppler.

French: Newly Enrolled Grade 3

Dates for this summer are pending. Please check back soon!

Gilman Summer!

Gilman's in-house sports clinics and academic/enrichment camps — all developed and led by Gilman coaches and faculty.

Learn More and Register Gilman Summer! Programs

Summer Reading and Work

Summer 2025 Reading

Information about summer reading for all three divisions is available on Canvas:

Summer Reading 2025 (All Divisions)

Summer Workbooks

We strongly encourage all boys entering grades P1 through 4 to keep their academic skills sharp and continue their learning journey over the summer break. To help reinforce this year's knowledge and prepare them for a fantastic start to the upcoming school year, we invite families to explore the following grade-appropriate summer workbooks:

These resources offer a great way to maintain momentum and build confidence. More information about these resources was sent in an email to families on June 17 with the subject line "Happy Summer!"

The First Week of School

Meet Your Seat 2025

Scheduled for Tuesday, August 26, Meet Your Seat provides an opportunity for Lower School students to check out their new classroom, meet their teacher, and interact with classmates.

Details and sign-up links will be shared in our mid-to-late August email with the subject line: "Important Information for the 2025–2026 School Year."

Dismissals and First Assembly

On August 27, 28, and 29 pre-k, kindergarten, prep-one, and first grade will be dismissed at noon. On August 29, Assembly Dress will be required.

Middle School (Grades 5–8)

Details About a Day in the Middle School

School Hours

Absences and Lateness

On regular school days, any student who arrives after their division's designated start time (usually Morning Meeting) will be marked absent and must report directly to the designated office for their division to sign in and obtain a late pass before going to his classroom.

*Religious holidays are not counted against a student's attendance record.

In the Middle School, please contact Phyllis Pollard in the Front Office at 410-323-3800, ext. 300, or ppollard@gilman.edu to report an absence, expected lateness, or early dismissal.

Dress Code

The Middle School requires students to wear the following:

Shirts with collars are required. For example, students may wear button-down Oxford-style shirts, polo-style shirts, or turtlenecks.
Dress pants or shorts of any color with a belt. Shorts may be worn from August to Thanksgiving break and after spring break until the end of the school year. In between, during the winter months, pants are required.
- Jean/denim shorts, cargo shorts (with outside pockets on the legs), and shorts with drawstrings or elastic waistbands are not allowed.
Sneakers that are neat, clean, and in good repair. Socks must also be worn.

More information about the Middle School dress code is always included in the latest version of the Student & Parent Handbook.

School Supplies

Technology

Gilman will provide all Middle School students with an iPad and case for school use. This will allow us to maintain better device controls and protections for our students, which will ensure a better academic experience when using the device. Gilman will also provide all necessary apps for students, free of charge. Families will still need to provide a stylus and headphones for their son. All students will be required to use the school-provided iPad.

Should you have any questions, please contact Katie Schmidt, Director of the Middle School Innovation Lab, at kschmidt@gilman.edu.

Main Office: Middle School

Middle School Curriculum Guide

Ordering Books

Health Forms and Policies

Completing Health Forms via Magnus Health

Annual Physical Exam Form

Download the Annual Physical Exam Form

Health Policies

Optional Insurance

Parents' Voluntary Accident Extension

Families may choose to purchase a Parents' Voluntary Accident Extension from the School's insurance provider, which supplements the School-provided Student Accident Insurance.

Learn More About the Parents' Voluntary Accident Extension

Optional Fifth and Sixth Grade Transition Programs

The Program in 2025

Gilman Middle School will offer a free transition program for rising fifth and sixth graders from Monday, August 11 through Thursday, August 14 (no program on Friday).

This program is intended to provide a preview of the Middle School culture and will have an academic refresher — in language arts and mathematics — each day. Students will spend mornings (8:30 a.m. to noon) in the Middle School building and receive instruction from current faculty members.

Click the button below to learn more about the Sixth Grade Transition Program and/or to complete your son's enrollment (space is limited). If you have any questions, feel free to reach out to Donell Thompson at dthompson@gilman.edu or Shonique Alexander at salexander@gilman.edu.

2025 Fifth and Sixth Grade Transition Programs

Summer Reading

Upper School (Grades 9–12)

Details About a Day in the Upper School

School Hours

Absences and Lateness

On regular school days, any student who arrives after their division's designated start time (usually first period) will be marked absent and must report directly to the designated office for their division to sign in and obtain a late pass before going to his classroom.

*Religious holidays are not counted against a student's attendance record.

In the Upper School, please contact Kimberly Hammer in the Dean of Students Office at 410-323-3800, ext. 430, or khammer@gilman.edu to report an absence, expected lateness, or early dismissal.

Dress Code

The Upper School requires students to wear the following:

Collared shirts, which should be tucked in at the waist, and a tie should be worn unless otherwise noted.
Long pants of any color (no jeans, cargo, or carpenter pants) with a belt.
Black, brown, or dark blue dress shoes (e.g., Sperry's) or lifestyle shoes that are neat, clean, and in good repair. All shoes should be laced, tied, snapped, or fastened, consistent with their intended design. Socks must also be worn.

Special Assembly dress code will require a sports jacket or blazer in addition to the clothes listed above.

More information about the Upper School dress code is always included in the latest version of the Student & Parent Handbook.

Technology

Main Office: Upper School

Upper School Curriculum Guide

Ordering Books

Health Forms and Policies

Completing Health Forms via Magnus Health

Annual Physical Exam Form

Download the Annual Physical Exam Form

Health Policies

Optional Insurance

Parents' Voluntary Accident Extension

Families may choose to purchase a Parents' Voluntary Accident Extension from the School's insurance provider, which supplements the School-provided Student Accident Insurance.

Learn More About the Parents' Voluntary Accident Extension

Optional Freshman Transition Program

The Program in 2025

Gilman is pleased to offer a free transition program for rising freshmen. Each day, the students will take a literature class which includes lessons based on summer reading, a writing class, and a math class tracked according to his placement for the upcoming school year.

The dates for this summer are Monday, June 30 through Friday, July 25 (no classes on Friday, July 4), and the program meets daily from 8:30 a.m. to 12:30 p.m.

If you have any questions or would like to enroll, please email Jeff Gouline at jgouline@gilman.edu.